Sponsor Resource Page

Welcome to the TBEX North America Conference!

We are very excited to have you participating at this year’s event.

This Sponsor Resource Page is intended to provide you with information on all of the resources available for the success of your onsite participation. To maximize the benefits of your table-top display at TBEX, please familiarize yourself with every aspect.

Please thoroughly review the contents of this Sponsor Resource Page:

 

Logo Submission needs to be formatted as indicated below

For Printed Materials

Preferred format: Vectored-based Adobe Illustrator or EPS file.

Acceptable: JPEG logos must be high resolution (300 dpi, minimum 8” wide)

 

For the Web

Preferred Format: JPEG

Acceptable: PNG

Dimensions: Width must not exceed 155px

File size: File size should not exceed 20kb

Submit logo and company description ASAP – send to logos@nmxevents.com

 

Web Descriptions

Please include in your email a description for your company (300 words), and the URL link to be included on your sponsor page.

 

Important dates to remember 

 

Sponsorship Package Includes

 

Display Guidelines

Platinum Sponsorship & Higher

 

All Other Sponsorship

 

General Show Information 

Show Management

Show Management will be available in the show office throughout the entire show.

Conference URL: http://tbexcon.com/2016-north-america/

 

Meet The Team!

Patti Hosking

VP of Business of Development                                              

Email: patti@nmxevents.com 

Phone: (858) 309-4747 x 1001

 

Carrie Hebert

Business Development

Email: carrie@nmxevents.com

Phone:  (858)309-4747 x 1002

 

Mary Jo  Manzanares

Conference Director                

Email: maryjo@nmxevents.com

Phone: 253-905-7818

 

Debbie Barbieri

Director of Operations

(Logistics and Registration)

Email: debbie@nmxevents.com

 

TBEX

29991 Canyon Hills Rd. #1709-531,

Lake Elsinore, CA 92532

 

Contracted Vendors

Convention Host / Headquarter Hotel

Radisson Blu Mall of America

2100 Killebrew Drive

Bloomington, Minnesota 55425

Phone: 952-881-5258

 

Audio Visual / Electrical

PSAV

Contact Person: TJ Heaton

Email: tjheaton@psav.com

Phone:  952-851-4067

For price list click here: PSAV Price Sheet

 

Catering

Radisson Blu Mall of America

Phone: 952-881-5258 ext 5

For a list of catering options click here. Radisson Blu MOA Catering Menu

Scheduled Hours

Exhibits will be set up in the Sponsor Showcase / Lunch Area.  Attendees will pass through and network and mingle in this area during designated exhibit hours, conference breaks and between sessions.  We recommend someone hosts your display during the hours listed below to maximize your exhibit experience.

 

Sponsor Hours

Sponsor Showcase Hours:                   Monday, May 30th                    9:00am – 5:00pm

Conference Hours:                                 Monday, May 30th                    9:00am – 5:00pm

Speed Networking Hours:                   Monday, May 30th                   3:00pm – 5:00pm

Sponsor Showcase Hours:                  Tuesday, May 31st                    9:00am – 5:00pm

Conference Hours:                                Tuesday, May 31st                    9:00am – 5:00pm

Speed Networking Hours:                  Tuesday, May 31st                    3:10pm – 5:10pm

 

 

 

Move in / Move out Times

Times sponsors are allowed to come in and set up/strike booth display and equipment during the following hours.

Move-in                                    Sunday, May 29th                      10:00am – 5:00pm

Move-out                                 Tuesday, May 31st                       5:30 pm – 8:00pm

Freight Shipments & Material handling

Shipping Address

Radisson Blu Mall of America

C/O TBEX North America Conference

2100 Killebrew Drive

Bloomington, Minnesota 55425

Deadlines:

The Radisson Blu Mall of America hotel will accept delivery up to (3) business days prior to the event

 

All Return Shipments Must Have a Paid for Return Label Including

Group Name/ Address

Number of Items (e.g. 2 of 6)

All guest packages sent to the Hotel will be subject to a handling fee of $5.00 per package and $150.00 per pallet and will be received and stored by our Security Department until time of delivery

Box storage and delivery: $5.00 per box/ Pallet storage and delivery: $150.00 per pallet

 

ATTENDEE WELCOME BAGS

If your sponsorship includes an Attendee Welcome Bag Insert, and the item has been approved, your materials must arrive no later than 9:00am – 11:00am on Saturday, May 28th to be included.

(NOTE: IMPORTANT)

Label the outside of your Attendee Welcome Bag insert box(s) with your Company Name and the wording Attendee Welcome Bag.

Please ship your Sponsor/Speed Networking marketing materials separately and label with Company Name and the wording Sponsor Table.

If you intend to place an item in the Attendee Welcome Bag, please send the tracking information to, Debbie Barbieri at debbie@nmxevents.com. For approval and accuracy, this information must be sent 30 days (April 29th, 2016) prior to the event.

 

Show Rules & Regulations

What You Can and Cannot Do

Attendee Restrictions

TBEX is open to anyone involved in the travel and tourism industry, public relations or in content creation. All clients and guests need to register as a either a Travel Blogger or Travel Industry Professional to attend TBEX.

Demonstrations and Booth Display Activities

Sponsors shall not solicit business in aisles or engage in any activity that leads to congestion in the aisles. Sponsors wishing to include demonstrations, presentations, drawings or crowd gathering activities of any type must confine such activity within their specific table top area and during show hours only.

Handouts and Literature Distribution

Literature, samples or other promotional materials may only be handed out within the confines of contracted table top space.  Show management will discard any materials placed elsewhere.

Photography

Taking of pictures or recordings within the Sponsor Showcase area or meeting rooms is encouraged.

Smoking Policy

TBEX and Radisson Blu Mall of America have a NO SMOKING policy in the conference and Sponsor Showcase .  Thank you for your cooperation.

Sound Systems / Presentations / Demos

Show Management reserves the right to restrict exhibits, which, because of noise, method of operation, materials or any other reason, become objectionable. The sound level from a table top display shall not intrude nor violate the rights of any and all adjacent areas. Sound, to whatever degree possible, should be confined to the exhibitor’s booth.

Security

DO NOT ASSUME THE BUILDING IS SECURE. IT IS NOT!

Each sponsor must take responsibility for the security of all items in his or her display. Show Management assumes no liability for loss or damage to sponsors’ property. Show Management is not liable and cannot assume responsibility for loss or damage to exhibitor’s materials. Sponsors are responsible for extending a rider on their present insurance policy to cover damage or theft of their materials or displays while in transit to and from, and during the show.

 Security Tips

  1. DO NOT mark the outside of your shipping cartons with the contents; instead use a code. A label that reads “Sony 26” Color Monitor” is an open invitation to thieves.
  2. Furnish your shipping company with an accurate and complete bill of lading.
  3. DO NOT leave materials in containers to be stored with empties.
  4. When the show closes, pack as quickly as possible and do not leave your display unattended.
  5. During move-out remain with your display and equipment until it has been packed and is ready to ship. Do not leave your booth unattended during the hectic and heavily populated move-in and move-out times.
  6. Business tools such as tape recorders, pocket calculators and give-away items are the things most often stolen. They should be guarded and stored safely at night.

 

Show Terms and Conditions

Additional terms and conditions are listed on the sponsorship contract. 

Lodging

Head Quarter Hotel
Radisson Blu Mall of America

2100 Killebrew Drive

Bloomington, Minnesota 55425

Reservations can be made online (BOOK NOW)

Rooms at $129_in the TBEX Room Block also include the following:
• Complimentary in-room internet connectivity

 

Social Media

TBEX16 North America will be utilizing social media marketing channels: Facebook, Twitter, and Instagram to build awareness and promote TBEX in Bloomington, Minnesota. We encourage sponsors to leverage these opportunities by sharing show information through your company’s social media channels.

 Twitter Account:  

Hashtag: #TBEX  Join us on Twitter

Facebook Account:

Join the TBEX 16 NA Facebook Group

Instagram Account:  

Join us on instagram