Sponsor Resource Page

Welcome to the TBEX Europe Conference!

We are very excited to have you participating at this year’s event.

This Sponsor Resource page which is intended to provide you with information on all of the resources available for the success of your onsite participation. To maximize the benefits of your table-top display at TBEX, please familiarize yourself with every aspect.

Please thoroughly review the contents of this Sponsor Resource Page

Logo Submission needs to be formatted as indicated below

For Printed Materials

Preferred format: Vectored-based Adobe Illustrator or EPS file.

Acceptable: JPEG logos must be high resolution (300 dpi, minimum 8” wide)

For the Web

Preferred Format: JPEG

Acceptable: PNG

Dimensions: Width must not exceed 155px

File size: File size should not exceed 20kb

Submit logo and company description ASAP – send to logos@nmxevents.com

 Web Descriptions

Please include in your email a description for your company (300 words), and the URL link to be included on your sponsor page.

Important dates to remember 

Sponsorship Package Includes

Display Guidelines

Platinum Sponsorship & Higher

All Other Sponsorship

General Show Information 

Show Management

Show Management will be available in the show office throughout the entire show.

Conference URLTBEX EUROPE

Meet The Team!

Patti Hosking

VP of Business of Development                                              

Email: patti@nmxevents.com 

Phone: (858) 309-4747 x 1001

Carrie Hebert

Business Development

Email: carrie@nmxevents.com

Phone:  (858)309-4747 x 1002

Mary Jo  Manzanares

Conference Director                

Email: maryjo@nmxevents.com

Phone: 253-905-7818

Debbie Barbieri

Director of Operations

(logistics and Registration)

Email: debbie@nmxevents.com

TBEX

29991 Canyon Hills Rd. #1709-531,

Lake Elsinore, CA 92532

Contracted Vendors

Convention Center

Stockholm Waterfront Congress Centre

Nils Ericsons Plan 4

Stockholm

Phone: +46- 8 -5050- 6000

How to get here click here

 

Scheduled Hours

Exhibits will be set up in the Sponsor Showcase / Lunch Area.  Attendees will pass through and network and mingle in this area during designated exhibit hours, conference breaks and between sessions.  We recommend someone hosts your display during the hours listed below to maximize your exhibit experience.

 

Sponsor Hours

Sponsor Showcase Hours:                      Friday, July 15th          9:00am – 5:15pm

Conference Hours:                                    Friday, July 15th           9:00am – 5:15pm

Speed Networking Hours:                 Friday, July 15th                 3:15pm – 5:15pm

Sponsor Showcase Hours:                  Saturday, July 16th     9:00am – 5:00pm

Conference Hours:                                   Saturday, July 16th         9:00am – 5:00pm

Speed Networking Hours:                 Saturday, July 16th           3:10pm – 5:10pm

 

Move in / Move out Times

Times sponsors are allowed to come in and set up/strike booth display and equipment during the following hours.

Move-in:                                             Thursday, July 14th            10:00am – 5:00pm

Move-out:                                         Saturday, July 16th               5:10 pm – 8:00pm

 

Freight Shipments & Information

Shipping Address

Stockholm Waterfront Congress Centre

C/O TBEX North America Conference

Nils Ericsons Plan 4

Stockholm

 

Deadlines:

The center will accept delivery start Tuesday July 12t

Return shipments must be pick up by July 18th all materials

There will be a shipping and handling fee estimated at $125 us dollars

ATTENDEE WELCOME BAGS

If you have been approved for a Attendee Welcome Bag Insert,  and the item has been approved your materials must arrive no later than 9:00am – 11:00am on Thursday July 14th  to be included.

(NOTE: IMPORTANT)

Label the outside of your Attendee Welcome Bag insert box(s) with your Company Name and the wording Attendee Welcome Bag.

Please ship your Sponsor/Speed Networking marketing materials separately and label with Company Name and the wording Sponsor Table.

If you intend to place an item in the Attendee Welcome Bag, please send the tracking information and a picture of the product or brochure to: Debbie Barbieri at debbie@nmxevents.com. For approval and accuracy, this information must be sent 30 days prior to the event.

 

Show Rules & Regulations

What You Can and Cannot Do

Attendee Restrictions

TBEX is open to anyone involved in the in the travel industry in any sort of marketing, public relations or content creation capacity, you need to come to TBEX”. That said, exhibitor Badges are for booth staff only. All clients and guests need to register as a show or conference attendee.

Demonstrations and Booth Display Activities

Sponsors shall not solicit business in aisles or engage in any activity that leads to congestion in the aisles. Sponsors wishing to include demonstrations, presentations, drawings or crowd gathering activities of any type must confine such activity within their specific table top area and during show hours only.

Handouts and Literature Distribution

Literature, samples or other promotional materials may only be handed out within the confines of contracted table top space.  Show management will discard any materials placed elsewhere.

Photography

Taking of pictures or recordings within the exhibit area or meeting rooms is encouraged.

Smoking Policy

TBEX and

Sound Systems / Presentations / Demos

Show Management reserves the right to restrict exhibits, which, because of noise, method of operation, materials or any other reason, become objectionable. The sound level from a table top display shall not intrude nor violate the rights of any and all adjacent areas. Sound, to whatever degree possible, should be confined to the exhibitor’s booth.

Security

DO NOT ASSUME THE BUILDING IS SECURE. IT IS NOT!

Each sponsor must take responsibility for the security of all items in his or her display. Show Management assumes no liability for loss or damage to sponsors’ property. While Show Management will provide security for the Sponsor Showcase during move-in, move-out and over-night, Show Management is not liable and cannot assume responsibility for loss or damage to exhibitor’s materials. Sponsors are responsible for extending a rider on their present insurance policy to cover damage or theft of their materials or displays while in transit to and from, and during the show.

 Security Tips

  1. DO NOT mark the outside of your shipping cartons with the contents; instead use a code. A label that reads “Sony 26” Color Monitor” is an open invitation to thieves.
  2. Furnish your shipping company with an accurate and complete bill of lading.
  3. DO NOT leave materials in containers to be stored with empties.
  4. When the show closes, pack as quickly as possible and do not leave your display unattended.
  5. During move-out remain with your display and equipment until it has been packed and is ready to ship. Do not leave your booth unattended during the hectic and heavily populated move-in and move-out times.
  6. Business tools such as tape recorders, pocket calculators and give-away items are the things most often stolen. They should be guarded and stored safely at night.

Show Terms and Conditions

Additional terms and conditions are listed on the sponsorship contract. 

Lodging

Head Quarter Hotel
Radisson Blu Waterfront Hotel

Nils Ericsons Plan 4, 111 64
Stockholm, Sweden
Phone:+46 8 505 060 00
(Directly connected to the congress centre via the lobby)

Reservations can be made online (BOOK NOW)

Rooms at $181.30_in the TBEX Room Block also include the following:
• Complimentary in-room internet connectivity

Social Media

TBEX16 Europe will be utilizing social media marketing channels: Facebook, Twitter, and Instagram to build awareness and promote TBEX in Stockholm, Sweden. We encourage sponsors to leverage these opportunities by sharing show information through your company’s social media channels.

 Twitter Account:  

Hashtag: #TBEX  Join us on Twitter