Sponsor Resource Kit

LOGOS & COMPANY DESCRIPTION

TAKE ACTION – SEND EMAIL ASAP

All of the necessary logo artwork and company bio/description is for web advertising and signage for our TBEX event.

LOGO:

Logo Specifications for the Web:
Preferred Format: JPEG
Dimensions: Width must not exceed 155px
File size: File size should not exceed 20kb

Logo Specifications for Print:
Preferred format: Vector-based Adobe Illustrator (ai) or EPS file

PLEASE NOTE: Must provide both file types per guidelines above when sending in your company logo for our web and print needs.

 

COMPANY BIO:

Please provide us with the company description (300 words max), social profiles, URL for link back and the hashtag you want included in your profile.

 

Submit logo and company description to – logos@nmxevents.com

 

ATTENDEE WELCOME BAG & SPONSOR TABLE


TAKE ACTION, DUE IN MANILA – Oct 12th 9am (GMT+8)

 

Attendee Welcome Bag Items:

As part of most Sponsorship packages, please check your Sponsor Agreement, you are able to include an item in our attendee welcome bag.
Once the item has been approved, your items must be shipped and arrive to the event location NO LATER than 9:00am (GMT+8) Wednesday, October 12th to be included in the welcome bag. THIS ARRIVAL DEADLINE MUST BE MET.

Suggested welcome bag items: USEFUL GIFTS RELATED TO TRAVEL ie,…water bottle, umbrella, SPF chapstick, hand lotion, hand sanitizer, gift cards, keychains, luggage tags, luggage scale, travel adapters, special discount offers, etc.

NOT suggested welcome bag items: paper flyers/one pager marketing leaflets

For item approval, a picture of the item must be submitted 30 days prior to the event. Please send to Michele Sapp: michele@nmxevents.com

NOTE: IMPORTANTPLEASE ship your welcome bag items SEPARATELY from the Sponsor table items, label the outside of your box(s) with your Company Name and the wording Attendee Welcome Bag Items. If there are multiple boxes please label boxes ie., 1 of 2. Please send the tracking information to: michele@nmxevents.com

 

Sponsor Table Items:

Sponsorship Table Package Includes (provided on site)
Exhibit Table – 24″ W x 6’ L x 30” H
(4) Chairs

 

Display Guidelines:

Platinum Sponsorship & Higher
Two (2) pull-up sign placed behind your table (no larger than 6ft high x 3ft wide)
Branded table covers are allowed
All other signage/material must be able to fit on top of your table, and not exceed 8ft in total height
No signage is allowed in front of your table or in the aisle

All Other Sponsorships
One (1) pull-up sign placed behind your table (not larger than 6ft high x 3ft wide
Branded table covers are allowed
All other signage/material must be able to fit on top of your table.
No signage is allowed in front of your table or in the aisle

NOTE: IMPORTANT – PLEASE ship your Sponsor table-top marketing materials SEPARATELY from the welcome bag items and label box(s) with Company Name and the wording Sponsor Table Items. If there are multiple boxes please label boxes ie., 1 of 2. Please send the tracking information to: michele@nmxevents.com

 

Shipping Information/ Convention Center Address –

Address your boxes EXACTLY as noted below:

TBEX ASIA CONFERENCE
c/o JERROLD G. GACULA
Marketing & Events Management Department
Philippine International Convention Center
CCP Complex, Roxas Boulevard, Pasay City

*The PICC will accept deliveries starting Monday, October 3rd, 2016
**Return shipments must be arranged on your own at the conclusion of the event

 

Sponsor Table Location

Sponsor tables will be set up in the Sponsor Showcase/Speed Networking area – Secretariat Building/Banquet Halls 1,2,3 (2F) of the Philippine International Convention Center. Attendees will pass through, meet, network and mingle in this area during designated exhibit hours, conference breaks, lunch, and between sessions. We recommend someone hosts your display during the hours listed below to maximize your showcase experience.

 

Recommended Sponsor Showcase Table Hours

We recommend having staff at your table during the below hours which include conference, lunch, and coffee breaks.
Sponsor Showcase Hours: Saturday, Oct 15th 9:00 am – 5:15 pm
Speed Networking Hours: Saturday, Oct 15th 3:15 pm – 5:15 pm

Sponsor Showcase Hours: Sunday, Oct 16th 9:00 am – 5:10 pm
Speed Networking Hours: Sunday, Oct 16th 3:10pm – 5:10 pm

 

Move in / Move out Times

Times Sponsors are allowed to come in and set-up/strike table top display and equipment during the following hours.
Move-in: Friday, Oct 14th 10:00 am – 5:00 pm
Move-out: Sunday, Oct 16th 5:10 pm – 8:00 pm

 

TRAVEL & LODGING


TAKE ACTION ARRANGE – ASAP

 

Airport Information – Ninoy Aquino International Airport (Manila, Philippines)

Airport Transportation – Arrange FREE airport shuttle service HERE

 

Lodging

SOFITEL PHILIPPINE PLAZA MANILA
Headquarter Hotel
P 7,200 net ($153 US) Single (King)
P 8,000 net ($170 US) Twin

Inclusions:
Service charge (10%); VAT (12%); and gov’t. tax (0.825%)
*Buffet breakfast at Spiral
*Wifi in guest room
Others:
*Use of swimming pool
*Access to SoFIT & LeSPA
*2 bottles of mineral water (replenished daily)

Use promo code TBEXASIA2016 when booking, BOOK NOW
Headquarter hotel is located right across the street from the PICC
Other suggested HOTELS

 

SHOW RULES & REGULATIONS

 

Attendee Restrictions
TBEX is open to anyone involved in the travel industry in any sort of marketing, public relations or content creation capacity. Sponsor passes are for table-top staff only. All clients and guests need to register as a show or conference attendee.

 

Demonstrations and Booth Display Activities
Sponsors shall not solicit business in aisles or engage in any activity that leads to congestion in the aisles. Sponsors wishing to include demonstrations, presentations, drawings or crowd gathering activities of any type must confine such activity within their specific table top area and during show hours only.

 

Handouts and Literature Distribution
Literature, samples or other promotional materials may only be handed out within the confines of contracted table-top space. Show management will discard any materials placed elsewhere.

 

Photography
Taking of pictures or recordings within the Sponsor Showcase area or meeting rooms is encouraged.

 

Smoking Policy
TBEX and Philippines International Convention Center have a NO SMOKING policy in the conference and exhibit space. Thank you for your cooperation.

 

Sound Systems / Presentations / Demos
Show Management reserves the right to restrict table-top displays, which, because of noise, method of operation, materials or any other reason, become objectionable. The sound level from a table-top display shall not intrude nor violate the rights of any and all adjacent areas. Sound, to whatever degree possible, should be confined to the Sponsor’s area.

 

Security
Please do not assume the building is secure. Each Sponsor must take responsibility for the security of all items in his or her display. Show Management assumes no liability for loss or damage to Sponsor’s’ property. While Show Management will provide security for the Sponsor Showcase during move-in, move-out and over-night, Show Management is not liable and cannot assume responsibility for loss or damage to exhibitor’s materials. Sponsors are responsible for extending a rider on their present insurance policy to cover damage or theft of their materials or displays while in transit to and from, and during the show.

 

Security Tips

 

Show Terms and Conditions
Additional terms and conditions are listed on the Sponsorship Agreement.

 

Social Media
TBEX16 Asia will be utilizing social media marketing channels: Facebook, Twitter, and Instagram to build awareness and promote TBEX in Manila, Philippines. We encourage Sponsors to leverage these opportunities by sharing show information through your company’s social media channels.
Official event hashtags: #TBEX and #TBEXManila

 

MEET THE TBEX TEAM

 

Patti Hosking
VP of Business of Development
Email: patti@nmxevents.com
Phone: (858) 309-4747 x 1001

Carrie Hebert
Director of Business Development
Email: carrie@nmxevents.com
Phone: (858)309-4747 x 1002

Mary Jo Manzanares
Conference Director
Email: maryjo@nmxevents.com
Phone: 253-905-7818

Michele Sapp
Operations/Administration Department
Email: michele@nmxevents.com

Show management will be available at the registration desk and in the show office throughout the entire event.