Sponsor Resources

SPONSOR SCHEDULE

Bangkok, Thailand

October 15-17, 2015

Set-up Hours: Thursday, October 15 8:00am – 5:00pm
Conference Hours: Friday, October 16 9:15am – 6:00pm
Speed Networking Hours: Friday, October 16 3:40pm – 5:40pm
Conference Hours: Saturday, October 17 9:15am – 6:30pm
Speed Networking Hours: Saturday, October 17 2:50pm – 4:40pm
Teardown Hours: Saturday, October 17 5:30pm – 7:30pm
SPONSOR RESOURCE TABLE
Table Top Package View Details
Audio, Visual & Computer Rental View Details
Electrical View Details
Internet Access View Details
Food & Beverage View Details
Lodging View Details
Logos/links for Web & Print View Details
Registration View Details
Shipping & Storage View Details
Speed Networking View Details
Sponsor Operations & Conduct View Details
TABLE TOP PACKAGE

(1) Exhibit Table – 30″ W x 6’ L x 30” H

(4) Chairs

(1) Wastebasket

(1) 5 amp outlet

Internet hard-line for Internet Live Streaming

 

AUDIO, VISUAL & COMPUTER RENTAL


If you require Audio Visual needs, contact Debbie Barbieri at Debbie@nmxevents.com.

 

ELECTRICAL

One 5 amp outlet will be available for your Sponsor/Speed Networking table if  you need more than 5 amps please requested in advance.  Send an email to Debbie Barbieri at Debbie@nmxevents.com by September, 2015 to request an additional electrical line.  If you are bringing your electronic devices, please make sure you have the right converter

 

INTERNET ACCESS

Your booth will come with an Internet hard-line for Internet Live Streaming.

 

FOOD & BEVERAGE

To purchase additional food & beverage items please email Debbie Barbieri for more information at debbie@nmxevents.com

 

LODGING


You can book your lodging requirements with one of our negotiated housing partners listed at the link below.

VIEW LODGING INFO

 

LOGO/LINK

For Web & Print (silver sponsorship and above)

Important: If you have not already done so, we need your logo in (2) two formats.

 

Logos for print:

CMYK color mode
Preferred format: Vectored-based Adobe Illustrator or EPS file (Compatible with AI CS6 or older).
Acceptable: JPEG logos must be high resolution (300 dpi, minimum 8” wide)
GIF or any other files saved for the web will not be accepted
Logos for the web:

RGB color mode
Preferred Format: JPEG
Acceptable: JPEG
Dimensions: Width must not exceed 155px
File size: File size should not exceed 20kb
Please send both logo artwork formats to: logos@nmxevents.com

 

Web Description:

Please include in your email the description for your company, and the link to be included on your sponsor page.

 

REGISTRATION


You should have already received an email regarding how to register. If you have not registered, contact debbie@nmxevents.com.

If you need more badges than are included in your sponsorship agreement, please contact your TBEX Business Development contact.

 

SHIPPING- STORAGE



 

Deadlines:

Sea freight: 16 September 2015 –

Air freight: 23 September 2015

 

Gift Bags

If you have been approved for a Gift Bag Insert, your materials must arrive between 9:00am – 11:00am on Wednesday, October 14 to be included.  If you ship your Gift Bag insert with your Sponsor/Speed Networking materials, please label them inside the box along with a company name on the outside of the box.   Contact Debbie Barbieri immediately atdebbie@nmxevents.com if you intend to place an item in the Gift Bag.

 

 

Shipping Address

(All shipment must go through freight forwarder)

APT SHOWFREIGHT (THAILAND) LIMITED

11/24, Ratchadapisek road, Chongnonsee, Yannawa, Bangkok 10120, Thailand

Telephone : (66)(2) 285 3060 (auto) Fax : (66)(2) 285 3068

E-mail : hasnai@aptshowfreight.com Contact : Mr Hasnai Kongkaew

Please note that Conference Management and the Queen Sirikit National Convention Center do not accept responsibility for packages left for shipment after the meeting, therefore your boxes must be labeled correctly and you must be present to meet with your courier once the conference finishes.

 

DOCUMENT DEADLINES:

The shipping documents must be sent to us not later than the deadlines given below or at least 3 (three) days prior to the arrival of vessel and/or aircraft in Bangkok. –

Sea freight: 16 September 2015 – Air freight: 23 September 2015

**2 originals and 3 copies of Bill of Lading/ Airway Bill, 3 originals and 2 copies of Commercial Invoice, 2 originals and 3 copies of Packing List, 1 copy of Insurance Policy and 1 copy of invoice for the premium if insured at origin** A pre-alert message via e-mail or fax, indicating consignment details such as the flight numbers, Airway Bill numbers, number of packages, weights and dimensions, is required to be provided to us upon uplift of the consignment

SPEED NETWORKING


You will receive an invitation to setup your profiles 4 weeks before TBEX Asia.

 

SPONSOR OPERATIONS & CONDUCT



Conduct

Canvassing or distributing advertising matter outside the exhibitor’s own exhibit is not permitted. Character of the exhibits is subject to the approval of Conference Management. Conference Management reserves the right to refuse applications of the exhibitors not meeting the standards required or expected, as well as the right to curtail exhibits or parts of exhibits which reflect against the character of the meeting. We expect that all products will be up to professional standard. This applies to displays, literature, advertising, novelties, souvenirs, conduct of persons, etc.

 

Insurance

Exhibitors wishing to insure their exhibit materials, goods and/or wares or exhibits against theft, damage by fire, accident, or loss of any kind, must do so at their own expense.

 

Fire Protection

All the materials used in the exhibit must be flameproof and fire resistant in order to conform to local fire ordinances. Crepe paper, corrugated paper, flameproof or otherwise, will not be permitted. Display racks, signs, spotlights and special equipment must be approved before use, and all displays are subject to inspection by fire marshal. Any exhibits or parts thereof found not to be fireproof may be ordered dismantled. All aisles and exhibits must be kept clear at all times, and fire stations and extinguishing equipment are not to be covered or obstructed.

 

Subletting of Space

The subletting of space, assignment or appointment of the whole or part of assigned space by any exhibitor is prohibited. No exhibitor may be permit any of the party to exhibit in his space any goods other than those manufactured or handled by the contracting exhibitor, nor permit the solicitation of business by others within his space.

 

General

All matters and questions not covered by these regulations are at the discretion of Conference Management. These regulations may be amended at any time by Conference Management, and all amendments that may be so made shall be equally binding upon publication on all parties affected by them as the original regulations.

 

Display Guidelines

Because this is a table top show, space is very limited. You will be restricted to the following display material only. Anyone violating these guidelines will be asked to remove their displays.

 

Platinum Sponsorship & Higher

Two (2) pull-up sign placed behind your table
Branded table covers are allowed
All other signage/material must be able to fit on top of your table, and not exceed 8ft in total height
No signage is allowed in front of your table or in the aisle
All Other Sponsorships

One (1) pull-up sign placed behind your table
Branded table covers are allowed
All other signage/material must be able to fit on top of your table, and not exceed 8ft in total height
No signage is allowed in front of your table or in the aisle

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