Sponsor Resource Page

Sponsor Schedule

Set-up Hours: Thursday, October 23 8:00am – 5:00pm
Conference Hours: Friday, October 24 9:15am – 6:00pm
Speed Networking Hours: Friday, October 24 3:45pm – 5:45pm
Conference Hours: Saturday, October 25 9:15am – 6:30pm
Speed Networking Hours: Saturday, October 25 3:15pm – 5:15pm
Teardown Hours: Saturday, October 25 5:30pm – 7:30pm

Table Top Package

(1) Exhibit Table – 30″ W x 6’ L x 30” H

(4) Chairs

Contractor Services

Conference Management and Contractors Contact Information View PDF

Audio Visual & Computer Rental

If you require Audio Visual needs, contact Songi Kim at skim@convexx.com.

Electrical

Electrical will be available for your Sponsor/Speed Networking table if requested in advance.  Send an email to Jennifer Carr (jcarr@convexx.com) by October 3, 2014 to request an electrical line.  If you are bringing your electronic devices, please make sure you have the right converter.

Internet Access

Internet access (WiFi) is available for free at the Megaron.  If you require a hard line the cost is 100 Euros for the duration of the event.  Contact Takis Georgakopoulos via email at t.georgakapoulos@erasmus.gr  to order internet by September 25, 2014.

Food & Beverage

To purchase additional food & beverage items, contact George Sarlos, Aria Fine Catering, at 210-6233456 or sales@aria.gr.

  • Coffee Break – tea/coffee served with a selection of cookies and pies – priced from €7.00 per person per serving plus 13% tax.

Lodging

You can book your lodging requirements with one of our negotiated housing partners listed at the link below. http://tbexcon.com/2014-europe/lodging/

Logos/Links for Web and Print (Silver Sponsorships & above)

Important: If you have not already done so, we need your logo in (2) two formats.

Logos for print:

  • CMYK color mode
  • Preferred format: Vectored-based Adobe Illustrator or EPS file (Compatible with AI CS6 or older).
  • Acceptable: JPEG logos must be high resolution (300 dpi, minimum 8” wide)
  • GIF or any other files saved for the web will not be accepted

Logos for the web:

  • RGB color mode
  • Preferred Format: JPEG
  • Acceptable: JPEG
  • Dimensions: Width must not exceed 155px
  • File size: File size should not exceed 20kb

Please send both logo artwork formats to: logos@tbexcon.com

Web Description:

  • Please include in your email the description for your company, and the link to be included on your sponsor page.
  • Email the logos and description to Sheldon Kaye at logos@tbexcon.com

Logos/Badges for Sponsor Use:

You can download the TBEX Athens Sponsor badge to be used on your organization’s website, Twitter, Facebook, etc. to let them know you will be attending TBEX Athens in October. CLICK HERE to download.

 

Registration

You should have already received an email regarding how to register.  If you have not registered, contact registration@TBEXcon.com.

If you need more badges than are included in your sponsorship agreement, please contact your TBEX Business Development contact.

Shipping – Customs & Storage

All freight for Sponsor/Speed Networking tables will be accepted at the Megaron on Wednesday, October 22 from 9:00am – 3:00pm and Thursday, October 23, from 9:00am – 1:00pm.  If freight is delivered before October 22, it may be turned away.  All boxes must include the company name on the outside.

Gift Bags

If you have been approved for a Gift Bag Insert, your materials must arrive between 9:00am – 11:00am on Wednesday, October 22 to be included.  If you ship your Gift Bag insert with your Sponsor/Speed Networking materials, please label them inside the box along with a company name on the outside of the box.   Contact Songi Kim immediately at skim@convexx.com if you intend to place an item in the Gift Bag.

We recommend using our official freight forwarder, Kuehne + Nagel for shipment to the Megaron.

Deadlines:  Shipping via Truck – October 9, 2014

Deadline:  Shipping via Air – October 17, 2014

For more information, CLICK HERE

Kuehne + Nagel

Contact: Danielle Prevo

Tel: (+1) 404-675-2809

Fax: (+1) 404-601-4852

Email: Danielle.Prevo@kuehne-nagel.com

If you do not use Kuehne + Nagel, please send an email to Jennifer Carr (jcarr@Convexx.com) with the following information to ensure delivery to the Megaron:

  • Shipping Company
  • Shipping Company Email
  • Shipping Company Phone
  • Tracking Information

Megaron Athens International Conference Centre (Megaro Mousikis Athinon)

Vasilisis Sofias & Kokkali St. 1
115 21 Athens, Greece
TBEX 2014
October 23-25
Company Name
Total number of Boxes, Ex:  1 of 3

Please note that Conference Management and the Megaron do not accept responsibility for packages left for shipment after the meeting, therefore your boxes must be labeled correctly and you must be present to meet with your courier once the conference finishes.

Speed Networking

You will receive an invitation to setup your profiles 4 weeks before TBEX Athens.

Sponsor Operations & Conduct

Conduct

Canvassing or distributing advertising matter outside the exhibitor’s own exhibit is not permitted. Character of the exhibits is subject to the approval of Conference Management. Conference Management reserves the right to refuse applications of the exhibitors not meeting the standards required or expected, as well as the right to curtail exhibits or parts of exhibits which reflect against the character of the meeting. We expect that all products will be up to professional standard. This applies to displays, literature, advertising, novelties, souvenirs, conduct of persons, etc.

Insurance

Exhibitors wishing to insure their exhibit materials, goods and/or wares or exhibits against theft, damage by fire, accident, or loss of any kind, must do so at their own expense.

Fire Protection

All the materials used in the exhibit must be flameproof and fire resistant in order to conform to local fire ordinances. Crepe paper, corrugated paper, flameproof or otherwise, will not be permitted. Display racks, signs, spotlights and special equipment must be approved before use, and all displays are subject to inspection by fire marshal. Any exhibits or parts thereof found not to be fireproof may be ordered dismantled. All aisles and exhibits must be kept clear at all times, and fire stations and extinguishing equipment are not to be covered or obstructed.

Subletting of Space

The subletting of space, assignment or appointment of the whole or part of assigned space by any exhibitor is prohibited. No exhibitor may be permit any of the party to exhibit in his space any goods other than those manufactured or handled by the contracting exhibitor, nor permit the solicitation of business by others within his space.

General

All matters and questions not covered by these regulations are at the discretion of Conference Management. These regulations may be amended at any time by Conference Management, and all amendments that may be so made shall be equally binding upon publication on all parties affected by them as the original regulations.

Display Guidelines

Because this is a table top show, space is very limited. You will be restricted to the following display material only. Anyone violating these guidelines will be asked to remove their displays.

 Platinum Sponsorship & Higher
  • Two (2) pull-up sign placed behind your table
  • Branded table covers are allowed
  • All other signage/material must be able to fit on top of your table, and not exceed 8ft in total height
  • No signage is allowed in front of your table or in the aisle
 All Other Sponsorships
  • One (1) pull-up sign placed behind your table
  • Branded table covers are allowed
  • All other signage/material must be able to fit on top of your table, and not exceed 8ft in total height
  • No signage is allowed in front of your table or in the aisle