Sponsor Resource Page

We would like to welcome you to Dublin, Ireland. We understand that conferences can be complicated, so we have put together this online resource for you to use as your guide. We we would like to thank you for your participation.

Exhibit Hall Schedule
Installation Hours: Wednesday, October 2nd 8:00am – 5:00pm
Show Hours: Thursday, October 3rd 8:45am – 6:00pm
Show Hours: Friday, October 4th 8:45am – 6:00pm
Dismantle Hours: Friday, October 4th 6:01pm – 7:30pm
Table Top Package

(1) Exhibit Table – 24″ x 6′ x 30″H
(4) Chairs

Sponsor Services
Material Handling / Storage DT Dublin Hotel View Details
Internet Conference Planners View Details
Electrical Conference Planners View Details
Audio Visual Conference Planners View Details
Food & Beverage Conference Planners View Details
Customs & Shipping Interflow Logistics View Details
Sponsor Rules & Regulations Conference Planners View Details
Logos/Links for Web and Print View Details
Registration View Details
Lodging View Details
Gift Bag Insert View Details
Speed Dating View Details

Material Handling & Storage

Storage space in the hotel is limited. Packages should not arrive prior to Tuesday 1st October..
Packages arriving prior to the conference should be sent to DT Dublin Hotel and must include this Delivery Label.

Please note that Conference Partners and the DT Dublin Hotel do not accept responsibility for packages left for courier collection after the meeting, therefore your boxes must be labelled correctly and you must be present to meet with your courier once the conference finishes. Download the SPONSOR LABELS.

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Internet Access

Internet access is available in the hotel. Additional uncongested individual connections are available as outlined below:

  • 1MB Internet Connection Uncongested – €150.00 for 3rd & 4th October.
  • 5MB Internet Connection Uncongested – €275.00 for 3rd & 4th October.
  • 10MB Internet Connection Uncongested – €500.00 for 3rd & 4th October.

These must be ordered in advance. The deadline for ordering an individual WiFi code is 16th September. Please contact sorcha@conferencepartners.ie. Passwords will be available at the conference registration desk. The password is valid for the days of the conference.

To place an order, contact:

Sorcha DeGras
Conference Partners
11-13 The Hyde Building, The Park
Carrickmines, Dublin 18
Tel: 00-353-1-2968688
E-mail: sorcha@conferencepartners.ie

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Electrical
  • Double Power Point Electrical Socket – €70.00 for 3rd & 4th October.
To place an order, contact:

Sorcha DeGras
Conference Partners
11-13 The Hyde Building, The Park
Carrickmines, Dublin 18
Tel: 00-353-1-2968688
E-mail: sorcha@conferencepartners.ie

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Audio Visual
  • 32” LCD TV – €450 for 3rd & 4th October.
To place an order, contact:

Sorcha DeGras
Conference Partners
11-13 The Hyde Building, The Park
Carrickmines, Dublin 18
Tel: 00-353-1-2968688
E-mail: sorcha@conferencepartners.ie

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Food & Beverage

Additional Food & Beverage Items:

  • Morning Option – tea/coffee served with a selection of cookies and pastries – priced from €6.00 per person per serving.
  • Afternoon Option: tea/coffee, soft drinks and light canapés – priced from €16.50 per person per serving.
  • Alcoholic beverages if required will be charged on consumption and paid directly to the hotel.
To place an order, contact:

Sorcha DeGras
Conference Partners
11-13 The Hyde Building, The Park
Carrickmines, Dublin 18
Tel: 00-353-1-2968688
E-mail: sorcha@conferencepartners.ie

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Customs & Shipping

(Transport / Customs Formalities / Delivery of Materials)

The official shipping agent is:

Interflow Logistics
Ascot Warehouse
Blakes Cross
Lusk
Country Dublin
Ireland
Contact: Niall Thompson
Tel: 353 – (0) 1 6853845
Fax: 353 – (0) 64 6620558
Low Call: 1800 882818
Email: info@interflow.ie

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Sponsor Rules & Regulations

Conducting Exhibits

Canvassing or distributing advertising matter outside the exhibitor’s own exhibit is not permitted. Character of the exhibits is subject to the approval of the Exhibit Committee. Management (Conference Partners and the Irish Exhibit Committee) reserves the right to refuse applications of the exhibitors not meeting the standards required or expected, as well as the right to curtail exhibits or parts of exhibits which reflect against the character of the meeting. We expect that all products will be up to professional standard. This applies to displays, literature, advertising, novelties, souvenirs, conduct of persons, etc.

Liability

The Exhibitor agrees to protect, save and keep said TBEX Conference 2013; Conference Partners and the occupied premises for ever harmless from any damage or charges imposed for violation of any law or ordinance by the exhibitor, his employees, or agents, as well as to strictly comply with the exhibit regulations and with the applicable terms and conditions contained in the agreement between said Conjugate Margins 2012 and the occupied premises regarding the exhibition premises. Further, the exhibitor shall at all times protect, indemnify, save and keep harmless said Conjugate Margins 2012 and the occupied premises against and from any and all loss, cost, damage, liability, or expense which arises out of or from or by reason of any act or omission of the exhibitor or his employees or agents.

Insurance

Exhibitors wishing to insure their exhibit materials, goods and/or wares or exhibits against theft, damage by fire, accident, or loss of any kind, must do so at their own expense.

Fire Protection

All the materials used in the exhibit must be flameproof and fire resistant in order to conform to local fire ordinances. Crepe paper, corrugated paper, flameproof or otherwise, will not be permitted. Display racks, signs, spotlights and special equipment must be approved before use, and all displays are subject to inspection by fire marshal. Any exhibits or parts thereof found not to be fireproof may be ordered dismantled. All aisles and exhibits must be kept clear at all times, and fire stations and extinguishing equipment are not to be covered or obstructed.

Subletting of Space

The subletting of space, assignment or appointment of the whole or part of assigned space by any exhibitor is prohibited. No exhibitor may be permit any of the party to exhibit in his space any goods other than those manufactured or handled by the contracting exhibitor, nor permit the solicitation of business by others within his space.

General

All matters and questions not covered by these regulations are at the discretion of the management (Conference Partners Ltd). These regulations may be amended at any time by the management, and all amendments that may be so made shall be equally binding upon publication on all parties affected by them as the original regulations.

Display Guidelines

Because this is a table top show, space is very limited. You will be restricted to the following display material only. Anyone violating these guidelines will be asked to remove their displays

Platinum Sponsorship & Higher
  • One (1) pull-up sign placed behind your table
  • Branded table covers are allowed
  • All other signage/material must be able to fit on top of your table, and not exceed 8ft in total height
  • No signage is allowed in front of your table or in the aisle
All Other Sponsorships
  • Branded table covers are allowed
  • All other signage/material must be able to fit on top of your table, and not exceed 8ft in total height
  • No signage is allowed in front of your table or in the aisle

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Logos/Links for Web and Print

Important: If you have not already done so, we need your logo in (2) two formats.

Logos for print:

  • CMYK color mode
  • Preferred format: Vectored-based Adobe Illustrator or EPS file (AI or EPS).
  • Acceptable: PSD, TIFF or JPEG. All PSD, TIFF and JPEG logos must be high resolution (300 dpi, minimum 8” wide)
  • GIF or any other files saved for the web will not be accepted

Logos for the web:

  • RGB color mode
  • Preferred Format: GIF or JPEG
  • Acceptable: PNG, EPS, AI, PSD
  • Dimensions: Width must not exceed 155px
  • File size: File size should not exceed 20kb

URL Link for Web Logos:

  • Please include in your email the URL web link which your logo should link to online.
  • Email the logos to logos@tbexcon.com

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Registration

Contact us at registration@tbexcon.com if you need us to resend your personalized registration code. If you need more badges than are included in your sponsorship agreement, please contact your TBEX Business Development contact.

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Lodging

You can book your lodging requirements with one of our negotiated housing partners listed at the link below.

http://tbexcon.com/2013-europe/lodging/

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Gift Bag Insert

Item to be inserted into the bag must be created and produced by the sponsor after approval from Show Management. Please send a digital sample to dani@nmxevents.com before production as soon as possible.

Please produce 600 items to be inserted into the Gift Bag and have them delivered to the address indicated below between September 24thOctober 1, 2013. Please download and use the GIFT BAG LABELS for all shipments.

** ALL shipments MUST arrive before October 1st. Anything arriving after that date will be delivered to your table and will not be included in the gift bag.

All excess items will be returned to your table at the end of October 3rd, 2013.

IMPORTANT: A detailed packing list & tracking numbers for ALL gift bag insert shipments MUST be emailed to dani@nmxevents.com and registration@tbexcon.com by September 17th, 2013. Any shipments that we have not received information on will not be included in the gift bags and will be delivered to your table top.

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Speed Dating

You will receive an invitation to setup your profiles 4 weeks before the show. You can read more about the event itself at the links below.

http://tbexcon.com/2013-europe/speed-dating-in-dublin/
http://tbexcon.com/2013-europe/speed-dating-guide-companies/

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